Nonprofit Organization Secretary

Nonprofit Organization Secretary/ Executive assistant.

Job Description for a Nonprofit Organization Secretary/Executive assistant.


Whether it's on the phone or in person, in most office environments the secretary is the first person the client or customer interacts with. In a nonprofit organization, the secretary oversees almost all aspects of the front-office clerical tasks that keep it running smoothly. Depending on the size of the nonprofit, the secretary may be responsible for helping the board of directors, executive director, human resources department or accounting staff. The secretary may assist these groups with filing, faxing or other duties.


Education

Learning how to communicate with a variety of personalities is important.Most secretary positions don't have a rigid educational requirement; however, a high school diploma could be necessary depending on the nonprofit organization. To be a stronger candidate for a nonprofit secretary position, an employee may take secretarial courses at a community college or vocational school. These classes may be referred to as administrative assistant or business administration classes, but both will teach skills in basic computer programs such as Excel and other skills such as typing and business communication. Spreadsheet programs like Excel are used by secretaries at nonprofits to keep donor information organized, while business communication courses can teach how to effectively communicate with everyone from the nonprofit's director to a person inquiring about using the nonprofit's services. It's not unusual for a secretary to take a typing test during the interview process. For better typing skills, practice with a free online tutorial.


Tasks


The secretary answers all calls that come in.The secretary is responsible for answering phone calls and directing those calls to the proper department. The secretary may field calls from people in the community looking for help from the non-profit, potential donors or media inquiries. Depending on the size of the nonprofit and the amount of assistance each department has, the secretary may provide support to various people. Human resources and accounting departments could ask that the secretary mail paychecks, grant proposals or contracts. The secretary may be asked to fax items or make copies for department meetings. Generally, the secretary will also order supplies for the entire office and keep the supply room orderly.


Additional tasks


The secretary may take notes at a board meeting.The secretary may be responsible for attending the nonprofit's board meetings. At these meetings, the secretary will take notes, hand out materials such as that night's agenda and report back to the departments if the board had questions or comments. The board meetings usually consist of members of the public (generally high-level business executives or philanthropists) who meet once or twice a month to discuss ways to raise money for the nonprofit and ways the nonprofit can improve. During these meetings, the secretary may be responsible for welcoming board members to their seats, setting out refreshments and closing down the meeting space once the session is over.

Interested candidates, email your resume to garcia_maria@mail.com or call 416.244.3699 for more details


Please note All jobs/opportunities on this site are unsalaried. Most people joining MOM have to raise financial support to cover their living expenses, usually through gifts from home congregations and other supporters.


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